3) in the local archives: those acts and documents that pertain to the house and institutions, as well as everything that is important from a legal or historical perspective. Moreover, in the respective archives, all directives and similar documents that, in some way, are or can be useful in the future are to be preserved. (C 251) CM 539 Writings to Be Kept Secret 201Writings that could harm someone’s good name are to be kept secret; they are to be kept in the common archives but, nevertheless, must be locked up and guarded most cautiously in a special safe or container, and each year, those that, in the opinion of the Superior, no longer need to be preserved are to be destroyed as quickly as possible. (C 251) CM 543 Catalogue of Documents 202A catalogue of documents in the archives is to be kept and updated each year. It should be drawn up with all diligence and solicitude and should include a brief synopsis of each document with it. Both the Superior and the secretary are to search diligently for papers and writings that have accidentally been removed or dispersed, and they should use whatever means necessary to restore those writings to the archives. The most important documents should also be stored in paper form. (C 251) CM 540 Copies 203 At the end of each year, the more important acts and documents should be sent—in the form of photocopies, microfilms, or digital files—to another place for safekeeping. (C 251) Archivist 204Care should be taken that, at least for the larger archives, a confrere other than the secretary be appointed to the office of archivist. (C 251) Structure and Government 239
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