members residing in each house and the duties performed by them; 6) to keep other books necessary or useful for administrative purposes; 7) to keep a chronicle of the house, Vicariate, Province, or the Congregation; moreover, it is the duty of the Secretary General, under the direction of the Superior General and his Council, to compose the annals of the Congregation; 8) to give to the Council members necessary information and explanations concerning all those things which are preserved in the archives and which pertain to the matters under consideration by the Council. (C 250) CM 544 Keeping Secret 199Secretaries should observe strict secrecy regarding all matters that have been entrusted to them in confidence, both in and outside the Council meetings. (C 250) CM 546 Preservation of Documents 200 The following acts and documents are to be put aside and preserved: 1) in the General archives: those acts and documents that pertain to the Congregation, copies of acts and documents of greater importance regarding the individual Provinces and houses, and other writings of this kind that are to be preserved because they are of special importance to the Congregation; 2) in the Provincial and Vicariate archives: those acts and documents which pertain to the Province and the Vicariate, copies of documents of greater importance regarding the individual houses, and those documents concerning individual members of the Province or Vicariate that they do not need for their own use; Directory—Part VI 238
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